Spam is a fact of life. Everyone gets a ton of spam. I would imagine domain owners likely get targeted for very specific spam emails related to domain names, SEO, web development…etc. This means that domain buyers and domain sellers need to do something to get through the clutter.
One thing to keep in mind when emailing to buy or sell a domain name is that the recipients are not always particularly tech savvy. Many likely are concerned about security threats like phishing, and when they get domain name related emails, they are concerned that the sender could have malicious intentions. I would probably feel the same way due to the types of emails I see.
I don’t like to write long winded emails. I feel like the recipients likely receive enough long business related emails so I tend to keep my emails short and to the point. I try to do enough research to personally address my emails to the person I believe is most likely to be the domain name decision maker. “Dear sir” or “To Whom It May Concern” emails likely get trashed / spammed more than “Hi Elliot” types of emails.
My emails are straight to the point. I tell the recipient what I want or have and try to let them know what I am seeking from them. I want to be short and to the point as well as clear about proceeding. I don’t BS the recipient or tell tales about why I want to buy a domain name or who I am. My opinion is that the domain name and offer / price is what will make a deal happen or not, and saying that I am a student or otherwise unable to afford to pay what the domain name is worth is a non-starter these days.
I do not use any types of email programs and don’t send that many emails. All of my emails are personally sent and typed by me.
If you do send outbound emails of any kind, be aware of anti-spam email rules in your locale.
I find that email is generally the best way to get in touch with people about domain names. Getting through the email clutter is a critical aspect of getting deals done.