How I Track My Domain Names

I saw a poll on NamePros asking visitors what tool they use to track their domain names. Domain investors can use anything from a Microsoft Excel file, to specialized domain name management tools, a parking provider management tool, their registrar’s management tool, or nothing at all in some cases.

I primarily use Microsoft Excel for my domain name management needs. I also use the GoDaddy Domain Management tool as well, but it is only helpful for domain names registered at GoDaddy.

I track the domain names I own in two different files. The first file is my annual accounting file. This tracks the domain names I have bought and sold in the current year. This file also contains other accounting information that I deliver to my accountant each year.

The second file I use is an overall inventory file. This file has all of the current domain names I own along with the acquisition price and the year the domain name was acquired. This allows me to easily reference purchases prices for domain names that were acquired several years prior. This file also allows me to get an idea of my total cost of inventory.

I also use GoDaddy’s Domain Manager tool to keep track of my domain names. This tool is helpful because it tracks renewal dates, name servers, and the listing status on Afternic. My own inventory Excel files do not have this additional information. One weakness of this tool is that I can only track my domain names at GoDaddy. Domain names I won on or NameJet that have not been transferred to GoDaddy do not get tracked via this tool.

Personally, I do not like the idea of using a third party domain management tool because I don’t want to give anyone else access to my data. I presume companies have assurances in place to protect privacy, but I don’t have a glaring need to take a chance that third parties gain access to confidential data that could be in a domain management tool. For some people, this risk may be very small compared to the benefit of a useful domain management tool.

Elliot Silver
Elliot Silver
About The Author: Elliot Silver is an Internet entrepreneur and publisher of Elliot is also the founder and President of Top Notch Domains, LLC, a company that has closed eight figures in deals. Please read the Terms of Use page for additional information about the publisher, website comment policy, disclosures, and conflicts of interest. Reach out to Elliot: Twitter | Facebook | LinkedIn


  1. “third parties”– they don’t give a f shit about you, all they care is making money from you. Their main goal is to monetize your data.
    Ever read the fine prints of using 3rd parties software……”we are allowed to share your data” unless you opt out or a written blah blah

    yea ,….where the hell can you opt out? The default is “opt in”

    That the reason why Facebook is doing it and Sukerberg is piss at Apple,Tim Cook, because Apple default is opt out .

  2. I’ve opted to write my own custom tracking program. Not something most people can do but it affords me the luxury and building something to my exact specifications, integrating it with registrar and marketplace api’s to automate things, and keep my own data. Personally I think any serious domainer who has the means to should build their own tooling or hire a developer to do so for them.

  3. Super interesting topic! I was struggling to organize all my domains selling on my service (together with domains I wanted to buy), but nothing satisfied my needs (especially spreadsheets!).

    Because I’m a developer and my website is already built with Drupal CMS, I decided to create custom modules just for domain management purpose. And guess what, that was the best spent time so far. I’m planning to create a whole article about all features and how I achieved them.

  4. I’ve been using excel but have been considering building a db on airtable, I hear it can make creating something for this among many other things very easy. May give it a try in the future

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